Health & Safety


The following is a description of work that MPS Ltd undertakes:



  • Facilities Management
  • Domestic and Commercial Cleaning

Part 1 – General Statement of Policy

  • 1.1 The company acknowledges and accept its legal responsibilities for securing the health, safety and welfare of all our employees, of Sub-contractors working on our behalf and all others affected by our activities.
  • 1.2 The company will provide and maintain safe and healthy working conditions so far as reasonably practicable.
  • 1.3 The company will encourage all employees to be actively involved in maintaining safe operating conditions and practices.
  • 1.4 The company will carry out a regular review of this policy to ensure that these standards are maintained.

Part 2 – Organisation

  • 2.1 The head of the company has overall responsibility for health and safety in the Company and will:
    – Ensure suitable financial provision is made for Health & Safety obligations
    – Provide appropriate information and instruction to employees
    – Ensure work is planned to take into account Health & Safety issues
  • 2.2 All employees shall at all times take reasonable care of themselves and have due regard for the Health & Safety of others who may be affected by their activities. They will:
    – Co-operate on Health & Safety matters
    – Report Health & Safety defects
    – Not interfere with anything  that is provided to protect their Health & Safety

Part 3 – Arrangements
Health & Safety is considered in all aspects of our work. The following outlines the principal ways in which we implement health and safety:

  • 3.1 Communication
    The content of this policy and rules specific to a site or job are drawn to the attention of all employees and Sub-contractors. Employees and Sub-contractors present their views on Health & safety for existing and proposed jobs.
  • 3.2 Training
    Employees are given training appropriate to their responsibilities. Training is specifically provided for work with hazardous substances, use of equipment, use of PPE and manual handling. Additional training required because of new work activities and the use of new equipment or substances will be provided when needed. New staff will receive induction training.
  • 3.3 Risk Assessments
    The head of the company carries out and records formal risk assessments. In additional risk assessments are carried out continuously by employees throughout their work. Hazards are considered and work methods established to minimize the risk of injury to themselves and others affected by the work. Where the employee does not have sufficient knowledge about a specific hazard, they will take further advice from Health & Safety adviser if required. The head of the company ensures operators are provided with appropriate instruction.
  • 3.4 Method Statements
    Formal method statements (safe working procedures) will be prepared in writing where the risk is particularly high. In cases a contractor is working on our behalf they will provide a method statement before any work is authorized.
  • 3.5 Co-operation with Clients
    Employees always familiarize themselves with client procedures when first attending site, in particular general site access, emergencies and high risk work activities. Clients site procedures and specific instructions will be followed at all times.
  • 3.6 Welfare
    Welfare arrangements are established at each site, utilising client facilities whenever possible.
  • 1.7 Equipment
    All equipment is subject to routine maintenance, taking into account various factors including:
    – Statutory testing
    – Type of equipment
    – Amount of use
    – Consequences of failure
  • 3.8 Personal Protective Equipment
    PPE is provided as appropriate for the work activities. PPE is maintained by the individual, and is subject to routine maintenance as appropriate.
  • 3.9 Hazardous substances
    The risk associated with hazardous substances is considered for all work activities. Alternative less harmful substances are used wherever possible. In case of risks to health, PPE is provided and used by employees, and health surveillance undertaken where necessary. Significant risks associated with hazardous substances will be subject to a formal written assessment in accordance with the Control of Substances Hazardous to Health Regulation (COSHH).
  • 3.10 First Aid and accident reporting
    Wherever possible arrangements are made with clients to use their first aid facilities. Where this is not possible assistance will be sought from the emergency services if required.
    All accidents are reported to the office and recorded in the accident book. Those defined as statutorily notifiable are reported to the Incident Contact Centre, by telephone.
    All accidents/incidents will be investigated by senior management and any action taken as a result of investigation will be formally recorded.
  • 3.11 Manual handling
    Manual handling risks are considered prior each work activity. The method of work is adapted to minimise handling risks wherever possible, including use of alternative lifting and carrying methods. Our employees are advised not to manual handle loads that they feel incapable of moving safely.
  • 3.12 Fire safety
    All employees remain vigilant to the risk of fire and what to do if there is a fire alarm activated.
  • 3.13 Sub-contractors
    Subcontractors are instructed primarily on the basis of their technical capability, though due regard is also taken of Health & Safety. All Subcontractors are required to complete a Health and Safety questionnaire, method statement and risk assessments for all works carried out. These are kept on record and can be reviewed by clients.
    3.14 Public safety
    The safety of members of the public is considered at all times and appropriate action taken.

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